Goal 5: Ensure Systematic Control and Preservation of Records
| Phases | Outcomes | Key Points |
|---|---|---|
| Preparation and Planning | – Preservation strategies included in project plan. | – Develop and document strategies for the long-term preservation of records. – Integrate these strategies into the overall project plan. – Allocate resources for preservation activities. |
| Policy and Procedure Development | – Control measures documented in policies. | – Document control measures for records management in policies. – Ensure policies cover all aspects of systematic control and preservation. – Approve and communicate policies to all staff. |
| System Implementation | – ERMS configured for systematic control and preservation. | – Configure the ERMS to support systematic control and long-term preservation of records. – Test the system to ensure it meets preservation requirements. |
| Training and Capacity Building | – Staff trained on control and preservation practices. | – Develop training programs focused on systematic control and preservation. – Conduct training sessions to ensure staff are proficient in these practices. |
| Data Security and Compliance | – Preservation compliance audits conducted. – Long-term preservation plans reviewed. |
– Conduct regular audits to ensure compliance with preservation policies. – Review and update long-term preservation plans as needed. |
| Continuous Improvement | – Continuous monitoring of preservation practices. – Strategies improved based on feedback. |
– Continuously monitor preservation practices to ensure effectiveness. – Update preservation strategies based on feedback and emerging best practices. |
Top 3 Must-Have Achievements for Goal 5: Ensure Systematic Control and Preservation of Records
1. Development of Comprehensive Preservation Strategies
Description: Create and document strategies for the long-term preservation of records, ensuring they are integrated into the overall records management framework and supported by appropriate resources.
Outcome: A robust preservation strategy that is well-documented, resourced, and integrated into the project plan, ensuring the longevity and accessibility of records.
2. Implementation of Control Measures in ERMS
Description: Configure the ERMS to support systematic control and preservation of records, including the implementation of necessary control measures and regular testing to ensure compliance with preservation requirements.
Outcome: An ERMS that effectively enforces control measures and supports the long-term preservation of records, validated through thorough testing and regular audits.
3. Comprehensive Training on Preservation Practices
Description: Develop and deliver training programs focused on best practices for systematic